Office & HR Coordinator

We are looking for a highly organized, reliable, and proactive Office/HR Coordinator to support our HR, administrative, and office operations.

This is a hands-on role that combines day-to-day office coordination with HR administration and employee support. The ideal candidate has practical knowledge of labor and employment regulations in the Federation of Bosnia and Herzegovina (FBiH) and is comfortable working with employment documentation, HR processes, employees, managers, vendors, and external service providers.

The role requires excellent organizational and communication skills, attention to detail, discretion, and the ability to manage multiple priorities in a dynamic working environment.

What You’ll Do

HR Administration & Labor-Law Support

• Maintain and update employee records, legal documentation, and support compliance with applicable FBiH labor and employment regulations and internal company policies.

• Assist HRD with recruitment activities, including scheduling interviews and communicating with candidates.

• Support employee onboarding and offboarding activities.

• Track employee leave, absences, remote work, and other HR information.

• Support day-to-day HR administration and ensure HR documentation and processes are maintained accurately and consistently.

• Own the organization of company events, support training and  engagement activities.

• Provide employees with guidance regarding standard HR policies, procedures, documentation, and employment-related administrative matters.

• Ensure high confidentiality when handling employee and company information.

Office & Facilities Coordination

• Coordinate daily office operations and help maintain an organized and welcoming workplace.

• Manage office supplies, deliveries, and relationships with external vendors.

• Coordinate meetings, visitors, catering, and other office-related arrangements.

• Support travel, accommodation, transportation, and event logistics when required.

• Communicate with maintenance providers, cleaning services, and other suppliers.

• Proactively identify office needs and follow up to ensure issues are resolved promptly.

What We’re Looking For

• Previous experience in HR operations, BiH labor law, office coordination, data protection, or a similar role exposure is a must.

• Professional people and time-management skills.

• Meticulous legal documentation and organization skills.

• Ability to manage multiple priorities and follow through on tasks.

• Strong attention to detail and a high level of reliability.

• Ability to handle confidential and sensitive information is a must.

• Good working knowledge of Google Workspace and HRIS.

• Excellent written and spoken English.

• Ability to work independently while also collaborating effectively with different teams in different offices.

• A proactive mindset - someone who notices what needs to be done and takes initiative.

What We Offer

• A collaborative and supportive working environment.

• Opportunity to expand hands-on experience across different areas of HR and office operations.

• Learning opportunities via educational platforms.

Interested?

If you are organized, reliable, enjoy working with people, and like being the person who helps keep both the office and employee experience running smoothly, we would love to hear from you.